Jan 19, 2011

When to Use BCC with your e-mail

I recently got a message from a friend who had suffered from a computer virus. He wrote everyone to let them know he'd had a virus, and that it had sent spoof e-mails that seemed to come from him.

Except that he sent it with everyone's e-mail address in the "To" field.

Fifteen messages, four party invites in a different state, an attempt to get "the chapter girls" together, and dozens of people saying "take me off this list", I had to say SOMETHING.

The below is my reply. It's also, pretty succinctly, why I think the BCC (Blind Carbon Copy) field should be used in e-mail.

I hope you find it amusing and informative.

-Steve

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I think it's blindingly obvious to everyone that this carbon copy list has a bunch of people from different social circles.

Rather than continue to have folks say "remove me from this list" (when, um, it's not a list), how about all the rest of us

1) Reply to only those who we KNOW have a stake in our message (for example, all of us who keep getting these). Yes, that means that you should probably check that invites to "Chapter Girls" go to, um, GIRLS, in your Chapter.

2) Always use BCC (like I've done) so that we don't keep letting "Reply All" send messages to everyone. Whether forwarding an e-mail, inviting friends, or letting others know your account has been hacked, use the BCC field. A longer explanation why is here: http://www.jamesshuggins.com/h/web1/bcc_field.htm

3) Quit hitting "reply all" when complaining about being included in the carbon copy (and NOT using BCC either, which makes the original problem continue). It's not a listserv, and even if it was, 99% of the people on the list wouldn't be able to do a damn thing about removing someone.

It's the 21st century, and presumably we're all grownups who have some familiarity with e-mail.

Let's act like it.

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